EVENT SUMMARY
An oasis of art, you will enjoy three days of sales on the beatiful tree shaded campus of St. Stephen’s Episcopal Church, located in Coconut Grove, Florida and within steps of the Coconut Grove Arts Festival. 30+ years of international popularity the show averages almost 50,000 people, sponsors, media and industry patrons annually. Artists consistently rate us A+ for artist treatment, artist amenities, facilities and volunteer support. This long standing, nationally significant show focuses on maintaining, “Art is in the Heart” as not just a theme but a code of conduct for our staff and volunteers.
Additional jury specifics relevant to the artist and a frequently asked question is how we jury and who gets accepted? We implement a blind jury process, online and juried internationally. 2022 Award Winners are automatically juried into the 2023 show, are guaranteed booth of choice after they have paid both the application fee and booth fee. When a veteran scores into the accepted range, we prioritize their requests and booth needs as follows:
Third year+ juried veterans are given first priority on their booth choice after award winners. Second year returning juried artists have preference of booth spaces and new artists requests and needs will be honored next and whenever possible.
We appreciate our artists, new and returning and pride ourselves on the A+ rating of our people and services. We strive to keep artists coming back along with our patrons.
ST. STEPHEN’S SHOW GENERAL INFORMATION
Presented by St. Stephen ’s Episcopal Church, a 100+ year resident of Coconut Grove, the St. Stephen’s Art Show is a not for profit event that helps to fund outreach programs in the Coconut Grove and Miami area. To increase the charitable giving and as “The Heart of the Grove, and Reaching Beyond”, the St. Stephen’s Art Show charges a $3 admission to adults and children 12 and under are free.
ST. STEPHEN’S ART SHOW CALENDAR & DEADLINES
August 1st - September 30th
Standard Applications (must be entered online by midnight for a reduced Jury Fee of $25.00).
October 31st
Final deadline for ALL applications (Applications must be entered online by midnight Jury Fee of $35.00).
Mid November
Artists notified via e-mail of selection and wait list.
December 1st
Deadline to pay booth fee and confirm participation. After Deadline waitlisted artists replace accepted artists automatically.
December 31st
Deadline to withdraw and receive a 50% refund of the booth fee. (Must be officially "withdrawn" in Zapplication by midnight) After this date, no refunds will be given.
Friday, of Presidents Day Weekend (February 17th)
Set up begins after 10 am and according to assigned times included in acceptance package sent via email. Saturday 6 or 7 am load in can be scheduled by Show Director. Contact Daisy@sseds.org
Breakdown Instructions:
The Show ends at 6:00 pm on Monday, February 20th. We will start allowing cars on the property when the police have cleared pedestrian traffic on Main Highway and McFarlane Road – this is normally around 7 pm. A limited number of cars may be on the property at a time, to expedite the load-out process and prevent clogging so please be patient and helpful to the volunteers assisting you in this process.
To get your vehicle on the grounds you must please notify a volunteer in your area when your materials are packed and your booth is completely down and ready to load. The volunteer will check your space and hand you a LOAD OUT pass which allows you entrance back onto the grounds. Before you leave, we would also appreciate you filling out the survey enclosed in your welcome packet and returning it to the volunteer helping you load out.
Saturday, Sunday & Monday, February 18 - 20, 2023, 9:30 am to 6 pm
St. Stephen’s Art Show
APPLICATION PROCESS
Each individual exhibiting artist must have completed an online application and have paid their application fee by the deadline. If an artist would like to be considered in more than one medium, a separate application must be completed for each medium. A collaborating team of artists may complete a single application, however, they must submit and exhibit, if accepted, only work that is the result of their collaboration.
Each application must include an application fee and its own set of four (4) images to include one (1) booth photo without any names visible.
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DIGITAL IMAGES
Please submit four images, three of individual artwork and the fourth of a REQUIRED outdoor booth display.
Please be SURE the digital photographs of your work are high resolution as they are juried on a computer screen.
The images must be an accurate representation of the work to be exhibited and reflect current work by the Artist. None of the images should include the Artists’ name or company name. The quality of the images is vital for the jury process. St. Stephen’s reserves the right to use submitted images for publicity purposes before, during and after the event.
SPECIAL APPLICATIONS
Award Winners & Veteran Artists
St. Stephen’s Art Show Award Winners are automatically juried into the next show if applying in the same category in which they received their award. Artists skip the Jury process and only must complete an online application and pay the application fee and booth fee to automatically be in show. Applications still MUST be received by award winners and fees paid. Booth location will be honored to the best of our ability.
Booth Placement
We implement a blind jury process, online and juried internationally. Award Winners from the precious year only, are guaranteed booth of choice after they have paid both the application fee and booth fee. When a veteran scores into the accepted range, we prioritize their requests and booth needs as follows: Third year+ juried veterans are given first priority on their booth choice after award winners. Second year returning juried artists have preference of booth spaces and new artists requests and needs will be honored next and whenever possible.
We appreciate our artists, new and returning and pride ourselves on the A+ rating of our people and services. We strive to keep artists coming back along with our patrons and guests.
Poster Consideration
The St. Stephen’s Art Show Poster forms an integral part of the Show’s image for that year. As such is utilized in almost all marketing pieces, including but not limited to posters, t-shirts, brochures, and a promotional television advertisement. During the application process an artist is asked if they have a submission desire and the blind jury notes all candidates. The top three candidates are asked to submit further images then what is in their online application to a small group of locals, artists, parishioners and students for final winner.
The poster is unveiled before the event in a heavily publicized reception in a prominent local venue. The Poster Artist is invited to attend and to respond to media inquiries. The original piece duplicated on the poster must be available for display purposes at both the unveiling and the show.
In compensation for the limited rights to the image, the selected Poster Artist receives one of the most visible booths on the property and is invited on-air to CBS4 Morning Show.
To be considered for the 2022 Poster, simply check “Yes” in the appropriate box on the application. The Show Office will contact the Artist if the Jury would like to see originals of an Artists’ work or other examples of the Artists’ work.
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JURY PROCESS
The St. Stephen’s Art Show jury panel consists of a panel of a minimum of four experienced art professionals, including gallery curators, art educators, and working artists. The composition of the jury changes yearly to ensure a fresh perspective among jurors. Decisions by the jurors are based on the quality of the work and professional booth display as presented in the images submitted, which must be representative of the work to be exhibited at the Show. As it is a blind jury process, no artists’ names are given. All jury decisions are final.
Each category, including MAKERS category, is reviewed separately, beginning with a quick preview of all the category submissions then viewing each artist’s submissions individually. The jurors will view the images on new, recently calibrated computer monitors. The four images will first be seen together horizontally on the screen and then reviewed individually in the order selected by the Artist applicant. The artists’ statement will be available for viewing to answer questions as to technique or materials.
The jurors will score the artists on a point system of 1- 10, with no score of 5 allowed. These scores will be tabulated and used to determine the accepted and waitlisted artists.
All applicants – except previous year award winners – must be juried into the show. In the past, approximately ½ of all accepted artists were new applicants.
WAIT LIST
A wait list will be developed based upon jury scores. A limited number of artists will be accepted in each of the categories. The Show Director will call Artists off the wait list as spaces become available and by medium appropriate to the space.
AWARDS & JUDGING
A selected panel of judges will choose one Best of Show winner and a 1st, 2nd & 3rd place winner in the different mediums. In addition, 10 artists will receive awards of merit. A total of $10,000 in monetary awards and ribbons will be given to the winners procured by corporate sponsorships.
Award winners are exempt from the jury process for the following year.
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CATEGORY DESCRIPTIONS
MAKER
MUSIC MAKER
Ceramics
Drawing and Printmaking
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Original two-dimensional work including pencil, charcoal, chalk, pastels, wax crayon, inks and washes. Prints manually created by the artist using plates, stones or screens, which have been signed and numbered.
Fiber
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Original Work created by the artist from fibers, including baskets, books, paper, quilts, weaving.
Functional Arts
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Original work that has a utilitarian or useful nature. Examples of functional art would include, but are not limited to: toys, games, furniture, lamps, fountains, utensils & kaleidoscopes.
Drawing and Printmaking
Glass
Graphics and Digital Art
Jewelry
Leather
- Handmade original work created with leather.
Mixed Media
Painting (all mediums except watercolor)
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Original two-dimensional work created with pigments including oils, acrylics, egg tempera, casein, alkyd or any combination of these pigments.
Photography
Sculpture
Watercolor
Wood
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Original hand-tooled, machine-worked, built-up, turned, or carved work in wood..
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FEES
Application Fee: - $25.00
Final Deadline for an increased fee of $35.00.
Additional Fee for Corner Booth* & Electricity* $75.00 each (*Limited availability.)
Artist Booth Fee: $525.00 (Fine Art)
Artist Booth Fee: $555.00 (Maker)
Virtual Event Booth Fee TBD as needed (December 1st)
Additional Corner booth assignments and electrical availability are determined by Show Office. Requests must be entered in the comment section of the confirmation process once an artist has been accepted into the show as limited amounts will be in the zapplication shopping cart.
EXHIBIT SPACE
Artist set-up, including work, display and storage must be contained within a 10 x 10 booth space. All works of Art must be appropriately displayed and priced for sale. Not all booth locations are perfectly level; exhibitors are advised to bring leveling devices for tents and table displays. Assistance from Show volunteers will not be available for booth set-up and tear-down unless previous arrangements have been made and approved by the Show Office. All fire Marshall Rules will be strictly observed at all times especially and including droppable awnings requiring seven (7) foot clearance.
ARTIST AMENITIES
• 24-Hour Booth Security
• Private Artist Restrooms
• Listing on Show Website
• Warm Friendly Staff and Beautiful Environment
• Advertisement opportunity in show brochure for 50% rate
• Daily complimentary Bagel and Coffee
• Complimentary Artist Awards Cocktail and Sunday Night Home –Made Italian Dinner
• Sunday of show, Blessing of the Art by St. Stephen's Episcopal Church staff
Understand that there are no refunds or rain checks due to inclement weather or other acts of God. From December to January 1st, cancellations receive a 50% refund.
ARTIST RESOURCES
PRO PANEL RENTAL
(561) 384-1783
thetentguys@att.net
TENTS & PANEL RENTAL
A 2nd Chance Party Rental
12147 SW 114th Place
Miami, FL 33176
(305) 735-2699
Norma or Gilbert
PLEASE be sure to give them your BOOTH# and handle rentals and payments directly. Your tent and supplies will be waiting for you when you arrive on load-in day.
SHIPPING
If you are shipping art or supplies: Jeff, at our local UPS store, is a wonderful small business that works with all our events in Coconut Grove to help ship items in a safe and affordable manner. He delivers right to our show. Mention you are with the St. Stephens show and he will give you an additional discount as an art show sponsor, both for national and international shipping. His number is (305) 445-6665 or email him store2439@theupsstore.com.
Pearl Ft. Lauderdale
1033 E Oakland Pk. Blvd. Ft. Lauderdale, Fl 33334
954-564-5700
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